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Administrative Services Department

The Administrative Services Department provides an extensive number of financial and other services to both City departments and citizens of the community. The department is comprised of seven primary programs:

Administration
is responsible for management of the department's divisions and coordination with other City departments. It establishes policies and procedures for the overall direction of the department

Fiscal Services
includes both the Budget and Accounting functions, including Payroll, Accounts Payable/Receivable, General Accounting Services, and coordinating the preparation of the City's two-year budget. Fiscal Services is also responsible for the preparation of the City's Comprehensive Annual Financial Report, the Budget which represents the City's detailed financial management plan, the Annual Report of the Redevelopment Agency, and a number of other reports to federal, state, and county governments.

Information Technology (IT)
is responsible for the administration and operation of the City's management information systems and resources. This program oversees the day-to-day operations of the City's computer center, maintenance and support of software applications, training and support of personal computers, central computer and network server maintenance, and planning for future system/software resource requirements in the City.

Legal Services
The City contracts for City Attorney services, and this program provides for the administration of the contract and serves as the cost center for City Attorney services. The City Attorney cannot provide legal advice to private citizens.

Purchasing
provides a wide range of services which support the operating needs of City departments, including contracting for supplies, equipment, and services at competitive costs. Reprographic and mail services for City departments are also the responsibility of this program.

Refuse Collection (contract administration)
The City has an exclusive franchise with MG Disposal for collection of residential and commercial solid waste handling services.  Since July 1994, all rubbish has been delivered to and processed at their Material Recovery Facility to comply with the goals mandated by the state of California in AB 939. Residential pickup is weekly, with special pickups available for bulky items including residential curbside e-waste pickup. Effective July 1, 2009, the City entered into a new ten-year contract with MG Disposal/Republic Services.  MG will continue to provide refuse collection and disposal services to the City until June 30, 2019.  As part of the terms of the contract, City residents participate in a 3-container (black trash, green waste, recycling) automated trash program at no cost for the life of the contract.  In addition, the City receives a franchise fee from the hauler.

Revenue & Utility Services
The primary Revenue responsibilities are investment of City and Redevelopment Agency monies; establishment and maintenance of banking/broker relationships and accounts; administration of the Business Registration Program; and the collection of the transient occupancy taxes, oil extraction taxes, and airport fixed-based operator (FBO) leases, including other revenue-producing contracts. The state-mandated (SB 90) cost reimbursement program is also part of the division.

The primary Utility Services responsibilities are administration of the citywide water accounts including customer service, meter reading, billing and collection; manangement of the franchise agreements for refuse, gas, and electricity; centralized cashiering. The division also handles the paramedic subscription and donation programs.

Department Contact Info

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